Protected Health Information (PHI) Management
PHI Collection
We collect minimal PHI, limited to:
- Patient or referral partner’s brief description of dental care needs
- Contact information necessary for specialist referral
PHI Transmission
All PHI is:
- Collected through a secure, encrypted HIPAA-compliant contact form
- Transmitted using industry-standard encryption protocols
- Shared only with relevant dental specialists
Privacy Safeguards
Access Control
- Limited access to PHI
- Role-based permissions for information handling
- Regular access audits and reviews
Data Security
- Encrypted data storage
- Secure transmission protocols
- Regular security assessments
Patient Rights
Patients have the right to:
- Request access to their submitted information
- Request corrections to their information
- Request limitations on information sharing
- Receive an accounting of PHI disclosures
Breach Notification Protocol
In the unlikely event of a potential data breach, we will:
- Immediately investigate the incident
- Notify affected individuals within 60 days
- Report to the Department of Health and Human Services if required
- Implement corrective measures to prevent future incidents
Training and Compliance
Our team undergoes regular:
- HIPAA compliance training
- Privacy and security protocol updates
- Risk assessment and management workshops
Ongoing Compliance Monitoring
We continuously:
- Review and update privacy practices
- Conduct internal compliance audits
- Stay informed about HIPAA regulation changes
Contact for HIPAA Concerns
For HIPAA-related inquiries:info [at] drpeternordland.com
Acknowledgment
By using our referral service, users acknowledge understanding of our HIPAA compliance procedures.
